Guidelines - Stadiums & Fields

The Lee’s Summit School R7 School District welcomes organizations to utilize their facilities for events and activities. To ensure a positive experience for both district employees and your organization, the following are a few guidelines to follow when using our facilities (in addition to School Board Policies pertaining to facility usage). Repeated failure to adhere to these guidelines will result in the loss of facility privileges.

1. The renter should have a copy of their rental agreement with them at all times during their event.
2. Facility use agreements are not transferrable.
3. Groups may only use the spaces assigned and approved on their facility use permit. Using additional spaces will result in additional charges. Unauthorized use of district space may result in further enforcement action, which could include a permanent loss of facility access.
4. The district may determine that fields are too wet for use and may therefore cancel any outdoor practice at any time for this reason.
5. All groups must provide for adequate adult supervision of both spectators and players and be responsible for the behavior of their group.
6. Field marking shall only be done by district employees. While a group may request a specific color, the district reserves the right to choose colors based on cost or current inventory.
7. Mowing district fields will only be done by district employees.
8. Portable goals must meet district safety guidelines and must be removed at the end of your allotted time. Permanent goal installation is not allowed without the approval of the Director of Facilities.
9. Parking must be in designated parking areas only. No vehicles should be driven onto any field or playground. Vehicles should not be parked on residential streets.
10. No alcohol, drugs, or tobacco products are allowed on any district property, including outdoor areas, at any time.
11. There is no climbing allowed on fences or backstops to prevent damage or injury.
12. The rental group shall make sure that all trash and debris is picked up at the end of their allotted time. Excessive trash after any event will result in additional custodial fees.
13. The district will not allow any groups to store equipment on district property. There shall also be no storage structures placed on district property by any outside group.
14. Equipment belonging to the district is not to be used unless specified in the facility use agreement.
15. Any equipment or property left behind will be held at the facility for 7 days to allow for retrieval. Any equipment not claimed after 7 days shall become the property of the district.
16. If inclement weather is predicted, please use your best judgement in deciding whether to hold an outdoor event. If the area is under a severe weather watch, the decision to cancel practice will be at the discretion of the coach/organization. If the area is under a severe weather warning, all outdoor activities must be cancelled or suspended until the warning is lifted. It is strongly recommended that if a tornado watch is issued, that all practices and events be cancelled as shelter may not be readily available in the event of a tornado.
17. All activities must be cancelled and fields must be evacuated immediately if thunder or lightning is seen or heard. Activities should not be started or resumed until 30 minutes after the last rumble of thunder.
18. Food, gum, and sunflower seeds are prohibited on the stadium turf field area. Water is allowed in plastic containers with a secure lid.
19. No pets are allowed on District property at any time (service animals are permissible provided they are on a leash).
20. Providing accurate attendance estimates is critical in scheduling your event. Inadequate attendance estimates could result in inadequate staffing and additional costs.
21. Cancellations should be made by phone or email 24hrs in advance.